Bottlenose Holdings Pty Ltd (ACN 675 243 580) of 17 Shepherd Street, Mollymook NSW 2539 (we, us and our) understand that your privacy is paramount, and are committed to protecting your privacy. This policy sets out how we handle information about you.

We may modify or amend this Privacy Policy from time to time. We will display a notice on our website indicating when any such revisions have been made.  This Privacy Policy was last updated on 25 March 2025.

Unless you notify us otherwise, we will assume that you have consented to the collection of all information which is provided to us for use in accordance with this Privacy Policy.

Personal information is information or an opinion about an individual, or an individual who is reasonably identifiable, whether true or not and whether recorded in material form or not.

We may collect personal information from you when you:

• make a booking through our website, or a third party, or mobile application, or over the phone;

• during our check-in and check-out process;

• use our services, including but not limited to using room service, hotel amenities, or participate in any event, activity or competition organised or run by us;

• visit our website; or

• contact us by any method, such as telephone, email, post, facsimile or in person,

or otherwise as notified to you from time to time.

The personal information you provide to us may vary depending on the nature of your interaction with us, but may for example include your name, date of birth, contact details and any communications you send to us.

We may also collect your sensitive personal information, which may include information about:

• your racial or ethnic origin;

• your membership of a professional or trade association or union;

• health information, including any medical conditions and/or allergies that you have; or

• biometric information that is to be used for the purpose of automated biometric verification or biometric identification.

There may be occasions when we collect information about you from a third party such as a booking website or a travel agent. In such instances, we will determine whether we would have been entitled to collect such information from you and to the extent we would not have been entitled to do so, we will destroy or de-identify such information as soon as reasonably practicable.

However, for most of our functions and activities we usually need your name and contact information.

Our web servers may automatically collect information when you visit our websites, including:

• your IP address;

• the date and time of your visit;

• the parts of our website you access during your visit;

• your actions on our website; and

• the browser you are using.

In using our websites, your personal information may be collected through the use of cookies. These are small text files placed on your mobile device or computer by our websites which automatically collect information about you without you providing that information to us directly. Most browsers are set by default to accept cookies. However, if you do not wish to receive any cookies you may set your browser to either prompt you whether you wish to accept cookies on a particular site, or by default reject cookies. 

Please note that rejecting cookies may mean that some or all of the functions on our website will not be available to you.

Sometimes our websites contain links to other websites. When you access a website other than our websites, we are not responsible for the privacy practices of that site. We recommend that you review the privacy policies of each website you visit.

The personal information that we collect is generally used to provide products or services to you, and, if you use our website, to track your usage, to evaluate performance of our website, and to keep track of your account settings.  Information collected by us may also be used for the following purposes: 

to provide you with information in relation to the products and services we provide;

• to send email notifications for special promotions or offers conducted by us;

• to conduct marketing activities and to conduct market research;

• to respond to your questions or suggestions;

• to improve the quality of our products or services; or

• to improve the quality of your visit to our Website.

You may opt out of receiving marketing information by:

• notifying us directly;

• using any unsubscribe facility we provide for that purpose; or

• updating your communication preferences through your user account.

We may disclose your personal information to other related entities within our corporate group for our own business purposes. 

We may disclose information to third party contractors, who help us conduct our business.  Where information is shared with these third parties, we will take all reasonable steps to ensure that third parties observe the confidential nature of such information and are prohibited from using any or all of this information beyond what is necessary to assist us.

At this time, all third parties referred to above are located within Australia, however this may change in the future and if it does we will update this privacy policy accordingly.

While we may market the goods or services of third parties in limited circumstances as described above, we will always do so ourselves (or using our own third party contractors).  We do not sell, rent or trade personal information to third parties for marketing purposes.

We may also disclose your personal information as permitted or required by law.

We may disclose your personal information to other related entities within our corporate group for our own business purposes. 

We may disclose information to third party contractors, who help us conduct our business.  Where information is shared with these third parties, we will take all reasonable steps to ensure that third parties observe the confidential nature of such information and are prohibited from using any or all of this information beyond what is necessary to assist us.

At this time, all third parties referred to above are located within Australia, however this may change in the future and if it does we will update this privacy policy accordingly.

While we may market the goods or services of third parties in limited circumstances as described above, we will always do so ourselves (or using our own third party contractors).  We do not sell, rent or trade personal information to third parties for marketing purposes.

We may also disclose your personal information as permitted or required by law.

We are committed to protecting your personal information. We take appropriate security measures to protect your personal information from misuse, interference or loss, and from unauthorised access, modification or disclosure. This includes the use of technologies and processes such as access control procedures, network firewalls, encryption and physical security to protect the privacy of your personal information.

We may modify or amend this Privacy Policy from time to time. We will display a notice on our website  for a reasonable period after any such revisions have been made. We will keep the current version of this Privacy Policy on that website.

If you have any queries or complaints with regards to our collection, use or management of your personal information, please contact us at info@dolphinsmollymook.au

If you make a complaint, we will endeavour to respond to it as soon as possible. If you are dissatisfied with our response, you have the right to make a complaint to the Office of the Australian Information Commissioner by phoning 1300 363 992 or by email at enquiries@oaic.gov.au.